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    Harrison College
   
 
  Dec 13, 2017
 
 
    
2017-2018 Catalog

Academic Policies



Advising

  1. Academic
    A student is encouraged to seek academic advising from faculty members, his/her program chair, the registrar or the dean of academic affairs-not only during registration periods but anytime issues and questions arise. Students who are not making satisfactory academic progress or who are not on a pace to graduate are required to participate in academic advising and must acknowledge participation in the academic plan developed by the dean of academic affairs.
  2. Employment
    Each student approaching completion of his/her program meets with the director of career services, who helps determine his/her, employment goals. The Career Services office provides employment assistance to each qualified student.
  3. Financial Assistance
    A student may seek advice from the campus director of financial aid or financial aid analyst.
  4. Personal
    Each student is encouraged to seek advice from a student affairs specialist or any member of the staff or faculty when problems of a personal nature are having a negative effect on the student’s academic performance. When appropriate, a student may be referred to outside agencies or professionals.

Student advising abides by the Higher Education Act of 1965 (HEA), as amended by the Higher Education Opportunity Act of 2008 (HEOA), and the Family Educational Rights and Privacy Act on maintaining confidentiality. Student advising abides by the Anti-Discrimination and Anti-Harassment Policy on impartiality.

Assignments

Outside assignments and co-curricular activities are regularly assigned to aid in mastering class material and to ensure maximum progress and development. These assignments may be an important component in determining a final grade for the student. Each student is expected to complete all assignments and submit them for review on the specified due dates, participate in scheduled field trips and attend scheduled guest speaker presentations. Students should expect to invest academic time outside the classroom for many courses in their program of study. This time varies by course and are reflected, as required, on individual course syllabi. All outside assignments are evaluated by faculty.

Awarding of Credit

Harrison College may award credit to students who have completed previous college course work or who are able to demonstrate mastery of subject matter gained through life experience through successful completion of examinations, through documented learning experiences as recommended by the American Council on Education, through the completion of selected professional certification and licensure exams or through the submission of acceptable documentation of applicable non-collegiate learning experiences.

Students may receive no more than 75 percent of the total credits for the program in which he/she is enrolled through transfer credit, credit for documented life experience and/or credit for certification; Associate Degree in Nursing students may only receive a maximum of 50 percent of the total credits for the program. Credits earned in another Harrison College program of study or at another Harrison College campus are not considered as awarded credit under this calculation.

Students are responsible for providing the College with official copies of college transcripts, professional certifications and documentation related to subject mastery gained through life experience. Credit will not be granted based on work/life experience in the Associate Degree in Nursing program. Official transcripts, applicable third-party exams documenting life experience and certifications must be on file by the end of the student’s first full term of enrollment. Credit will not be awarded for a course once the quarter in which the student is registered for the course begins. Please refer to the Fee Structure section of this Catalog for any applicable fees.

Harrison College offers courses on a quarter system. A quarter credit hour is equivalent to a minimum of 10 classroom contact hours of instruction with appropriate outside preparation and study. Each quarter credit hour awarded for laboratory activities is equivalent to a minimum of 20 contact hours. Each quarter credit hour awarded based upon experiential learning is equivalent to a minimum of 30 contact hours.  

A contact hour is equal to 50 minutes of instruction. Contact hours are rounded down to the nearest whole number to calculate the total credit awarded for successful completion of a course. The total number of classroom, laboratory and experiential hours upon which credit is awarded is posted on each course syllabus. Sections of a course delivered fully online or in a blended format require the same level of academic rigor as to sections of the course offered in a classroom format.

Upon recommendation of the faculty working through the curriculum committees, credit hours awarded for selected courses may require additional classroom, laboratory or experiential learning contact hours.  The number of contact hours required for credit in these courses is identified in the course description and on the course syllabus.

Transfer of Credits from Other Colleges

Harrison College considers credits for transfer from accredited colleges. College credits are considered for transfer provided that:

  1. The courses are similar in objectives and content to those courses offered by the College. Transfer credit is awarded for core courses in the Associate Degree in Nursing program if taken from a programmatically accredited institution that is meeting the national benchmark on NCLEX scoring. Transfer credit is not awarded for core courses in the Associate Degree in Nursing program with prefix of NUR or PHM.
  2. The courses can be applied toward graduation requirements.
  3. The letter grade (or equivalent) for the course is ‘C’ or higher (provided the ‘C’ grade is defined as “average” or higher). A grade of ‘B-’ or higher is required for transfer credit for courses offered in the Associate Degree in Nursing program or for ANP courses required in the Medical Laboratory Technology and Surgical Technology programs.
  4. The official transcript is on file showing the completed grade and, if requested, the course description.
  5. The credits have been earned within the last 10 years.

Students wishing to receive transfer credit for Harrison College courses with prefixes beginning with ANP, CA, INS, ITS, MAA, MAS, MLT, PA, SUR or VET may be required to successfully complete an individual performance evaluation conducted by a qualified faculty member before receiving transfer credit. Any special circumstances will be submitted to the registrar for consideration. All decisions rendered by the registrar regarding transfer of credit will be final.

Credits accepted for transfer will be indicated by a grade of ‘CRT’ on the student’s transcript and will not be included in the students GPA calculation. These credits will be included in the students maximum time frame for competition (MTFC) and credit-hour completion pace calculations. A student, whose previous credits do not meet the above qualifications, may attempt to earn credit by examination if such an examination is available for the course.

Transfer Credit for General Education Electives

A student may receive transfer credit to fulfill general education elective requirements if the student has successfully completed coursework, as defined above, in the specific area of study. Harrison College defines general education as courses in the Behavioral and Social Sciences, the Humanities, the Sciences, Mathematics and Written and Oral Communications. Students wishing to receive transfer credit to fulfill a general education elective should contact the registrar for a list of general education subjects that qualify under each general education area.

Credit for Documented Life Experience

A student may receive credit for documented life experience through examinations, through submission of applicable professional certifications, based upon the recommendations of the American Council on Education (ACE) or through the submission of a portfolio documentation of applicable non-collegiate learning experiences. A student who wishes to apply for credit based upon documented non-collegiate learning experiences should contact the registrar or student affairs specialist for an up-to-date list of the courses for which credit may be granted, as well as the methods for documenting experience in each course.

Credit awarded based upon documented life experience will result in the recording of a grade of ‘CRE’ on the students transcript. Credit earned through verification of appropriate certifications will result in the recording of a ‘CRC’ on the student transcript.

Courses in which a student earns credit through documented life experience will not be included in the students GPA, but will be included in the student’s MTFC and credit-hour completion pace calculations.

Harrison College Examinations

A student may attempt to earn credit by examination for selected courses offered by the College. A student should contact the registrar or student affairs specialist for information regarding which courses are available for these examinations, as not all courses are available for credit by examination. The test score required for credit varies by course. Each student should consult the registrar for information regarding the required score for each examination.

Any student desiring to earn credit by examination must consult the registrar or student affairs specialist and arrange to take the exam with an approved proctor for the specified course. The course test-out fee must be paid prior to taking the exam.

A student may attempt to test for credit only once per course. A student may not test-out of a class after unsatisfactorily completing or withdrawing from the course. The exam must be taken prior to the eighth calendar day of a ten, eleven or twelve week term or prior to the fifth calendar day of a seven week term to permit rescheduling of the students classes during the add/drop period.

Please also see the section titled High-school Fast Track to Success.

Third Party Examinations

A student may receive credit through successful completion of selected examinations offered through the College Level Examination Program (CLEP), Advanced Placement (AP), Dantes Subject Standardized Tests (DSST) tests and through Defense Language Proficiency Tests (DLPT). Students wishing to submit third-party exam scores should consult the registrar or student affairs specialist for information related to the courses for which third-party examinations are accepted, as well as the documentation requirements.

Credit for Specific Work-Related Educational Experiences

Students may request credit for specific training experiences successfully completed as part of their employment. Certificates of completion and detailed descriptions of such training, including the learning objectives and the number of classroom hours required for completion of the activity must accompany the student’s request for such credit.

Credit for Documented Career Leadership Experience

Harrison College may grant up to a maximum of 24 hours of college credit based on qualifying documented experiences. Students wishing to submit an application for such credit should consult the registrar for a copy of the application that provides requirements for submission.

Credit for Certifications

Harrison College may award credit for courses upon verification of successful completion of specific certification and licensure exams. A list of acceptable certifications and the courses for which credit may be earned is available from registrar. Certifications must have been earned within three years of enrollment to be considered for awarded credit in CPU or ITS courses.

High School Fast Track to Success

High-school seniors are encouraged to participate in the Fast Track to Success program. The program provides the opportunity to earn credit by examination in selected courses. Testing fees are waived for students participating in this program. This is a special program for high-school seniors only. The student must begin classes at Harrison College within 18 months of his/her high-school graduation date in order to participate in this program.

Students desiring to earn credit by examination should make arrangements with a student affairs specialist or registrar to arrange testing.

Credit Transfer to Other Colleges

It is the responsibility of the students to inquire about the policies and procedures for transfer of credit at the receiving institution. Harrison College will assist by providing documentation of grades earned for any students in good financial standing when requested by the receiving institution.

Harrison College cannot guarantee that credits earned through successful completion of courses or credit awarded based-upon documented life experience will transfer to other colleges, as the decision to award transfer credit always rests with the receiving institution. Students planning to transfer to another post-secondary institution are encouraged to contact that institution for information related to transfer of credit.

The College has also entered into specific Articulation Agreements with the following colleges and universities. Students should schedule a meeting with the registrar to discuss specifics of an agreement if they are interested in an institution listed below.

  1. American National University/National College
  2. Arizona College
  3. Ashworth College
  4. Central Christian College (KS)
  5. Columbia Southern University
  6. Grace College
  7. National American University
  8. Oakland City University
  9. Ohio Christian University
  10. Pinnacle Career Institute
  11. St. Mary-of-the-Woods College
  12. Trine University
  13. University of Phoenix
  14. Waldorf College

Directed Independent Study

Directed Independent Study (DIS) is a course delivery method that involves a high level of independence and self-direction on the part of the student to read, conduct research and complete written examinations, reports, research papers and similar assignments designed to measure the students grasp of the subject matter. Under the supervision of a qualified faculty member, a student taking a course through directed independent study will work with the faculty member to develop a learning contract that outlines specific learning objectives, texts, supplemental readings, course requirements, evaluative criteria and examination dates.

Class Limits

  • Students may take no more than one course in the DIS format for Diploma, no more than two for Associates, and no more than four for Bachelor level degree programs.
  • Certificate programs are ineligible to use the DIS format.
  • Students may take no more than one course in a DIS format during a given term.
  • Course requested must be a lecture course.

Student Eligibility Requirements

  • Students must request to take a DIS course in writing prior to the beginning of the quarter during which they will take the course using the Request to Grant an Independent Study Course form.
  • The Request to Grant an Independent Study form must be approved by the Dean of Academic Affairs or their designee.
  • Students must sign the revised course syllabus which will serve as the learning contract between the faculty member and the student.
  • By signing the revised syllabus, the student agrees to the terms of the course.
  • Students must be making SAP in order to take a course in DIS format.
  • Students may only attempt a course one time in a DIS format.

Experiential Learning

Experiential learning provides on-the-job experience within a work environment as a supplement to the classroom and laboratory components of a student’s education. Experiential learning courses include internship, externship and practicum courses. Students enrolled in an experiential learning course are required to regularly interact with the faculty member supervising the experience. Participation through the online learning management system (LMS) may be required.

Experiential learning opportunities are considered educational and compensation should not be expected. Medical Assisting, Dental Assistant, and Surgical Technology students are not eligible to receive pay for externship hours completed. Some practicum sites require documentation of background check and drug testing, through approved agencies, prior to consideration for experiential learning placement. The cost is at the student’s expense. The program chair can provide approved agency and cost information. Please consult the program outlines in this Catalog for information regarding internship, externship and practicum requirements and/or options for each program of study.

Some programs offer optional opportunities for students to take externships or internships, such as those in business and information technology. In these cases, students are generally limited to take the internship/externship option if they reside within (60) miles of a campus that offers the student’s program of study. Students who are not eligible to participate based on their location are required to complete the alternative course as specified in the program outline. Students should contact their Program Chair/Director or Registrar to determine eligibility to participate in experiential learning courses. Please see “Campus Locations” for a complete list of Harrison College and The Chef’s Academy campus locations. All Medical Assisting students are required to complete the externship course.

Students must attend the College’s experiential learning orientation and/or meet with their Program Chair/Director or qualified designee prior to taking the externship/internship/practicum course to overview expectations. Students participating in an experiential learning experience are required to complete a written agreement outlining conditions and responsibilities. Students, who are dismissed from an experiential learning location as a result of inappropriate behavior, including poor attendance, will receive a grade of ‘WF’ for the course and may be subject to disciplinary action.

Applicable Health Science program students must have submitted required health forms and waivers to the Practicum Coordinator or the Program Chair prior to starting clinical courses. In addition, current certification of CPR training must be on file, if applicable.

Nursing students should consult the latest version of the ASN Program Guide for information regarding clinical experiences and grading policies.

Grading System

Grades from the preceding quarter are available to each student at the beginning of each new quarter and become part of the student’s permanent college record. The student may access grades through the Harrison College Learning Management System during the term in session, and official final grades are accessed through the student Portal. Information on how to access the student portal is provided to the student at the time of enrollment. Please see the student affairs specialist for access information.

A student who wishes to challenge a grade must first contact the course instructor. If the student disagrees with the instructor’s decision regarding the grade, the student must contact the dean within two weeks of receiving the grade. Students may not challenge grades after the two-week period.

Grade Computation

A complete record of academic accomplishments and attendance is maintained for each student. The GPA is computed by multiplying the grade point value for the letter grade earned in each course by the credit-hours assigned to that course, adding the products and then dividing the amount by the total credit-hours carried.

The GPA calculation excludes courses from which a student has been exempted (‘E’), passing grades earned in pass/fail courses as well as all grades earned in fundamental courses (’S’ and ‘U’), withdrawals prior to the end of the week representing the 67 percent point of the term (‘W’), withdrawal from fundamental courses (numbered less than 1000) beyond the end of the week representing the 67 percent point of the term (‘WU’), incomplete grades (‘I’), the lower grade(s) for repeated courses and for awarded credit (‘CRC’, ‘CRE’ and ‘CRT’).

A grade of ‘I’ (Incomplete), which may be granted due to extenuating circumstances, indicates all course requirements were not met. ‘I’ grades may only be assigned upon the written approval of both the course instructor and the dean. All incomplete grades must be resolved within one week after the beginning of the next quarter. If the grade is not resolved by the end of the first week of the following quarter, the incomplete grade automatically becomes the otherwise earned grade. Students granted a military leave of absence may have up to one year to resolve an incomplete. Please see the Military Withdrawals section of the catalog for details.

A student, who does not earn the required grade in a core course, who receives a failing grade or who withdraws from a course, may extend the length of time it takes to complete the program of study. Students are expected to make up the deficiency by repeating the course during the next quarter it is offered.

Grade Point Average (GPA)

Harrison College awards credit on a quarter-credit-hour basis and employs a four-point grading system outlined below. Final grade percentages are rounded to the nearest full percentage when posting grades. For example, a course average of 89.50% will round to 90%. A course average of 89.49% will round to 89%.

Letter Grade Description Percentage Quality Points (QP)
A   95-100 4.00
A-   90-94 3.80
B+   87-89 3.50
B   83-86 3.00
B-   80-82 2.80
C+   77-79 2.50
C   73-76 2.00
C-   70-72 1.80
D+   68-69 1.50
D   67 1.00
D-   65-66 0.80
F   Below 65 0.00
CRC Credit for Certification NA 0.00
CRE Credit for Documented Experience NA 0.00
CRT Transfer Credit from Accredited Institutions NA 0.00
I Incomplete NA 0.00
P/F Pass/Fail NA 0.00
W Withdrawal NA 0.00
WF Withdrawal/Fail NA 0.00

 

Fundamentals Courses
Letter Grade Description Percentage Quality Points (QP)
E Exempt   0.00
S Satisfactory   0.00
U Unsatisfactory   0.00
WU Withdrawal/Unsatisfactory   0.00
** Indicates Retaken Course    
R* Indicates Retaken Override    

Repeated Courses

A student may use financial assistance only once to retake a previously passed course. A student who is approved to take a previously passed course a third time may be responsible for the tuition charges for the course. This policy applies to all attempts at a course in which a student engages, including those attempts made while enrolled in a different program of study. A grade of ‘D-’ or higher is considered passing for the purposes of this policy. Repeated course attempts previous to the Fall 2012 quarter were subject to a different course repeat policy.

A student who does not successfully complete a course required in the students program of study after three attempts will be suspended from that program of study. A student in this circumstance may appeal for a fourth attempt at the course. The written appeal must be approved by the campus president. Should the appeal be granted, the student will be permitted to take the course and may be responsible for tuition charges associated with the fourth attempt if the course has been previously passed. The fourth attempt must be taken the next quarter of enrollment following the third attempt.

A student may be limited in the number of courses he or she is permitted to take during the term in which the student is attempting a course for the third or fourth time. An unsuccessful fourth attempt at a required course will lead to a permanent suspension from that program of study. All attempts at a course are included in the student’s satisfactory academic progress calculation. The college is under no obligation to permit a student to take a course for the fourth time.

Please refer to the Satisfactory Academic Process (SAP) section of the catalog for information on the impact of courses taken while enrolled in other programs of study. Returning students may be required to repeat or audit previously passed courses if the course objectives, software or instructional equipment used in the course have substantially changed.

The Associate Degree in Nursing, Practical Nursing and the School of Veterinary Technology programs operate under a separate policy. Please refer to the Program Guide or Program Handbook, as well as course syllabi for the policy statement relating to repeated courses.

Dean’s List

The Dean’s List is published at the beginning of each quarter. It includes students in all programs of study who earn a 4.00 quarterly grade point average or who complete six or more quarter-credit-hours during the previous quarter while maintaining a quarterly GPA of 3.75 or above. A student who withdraws from or receives a U in a course following the close of the Add/Drop period is ineligible for the Dean’s List.

Graduation Honors

A student who earns a program GPA at or above 3.50 in a program of study is an honors graduate and will receive suitable recognition in official publications and at graduation. A student who graduates with a program GPA of 3.50 – 3.75 is designated as an “Honors Graduate.” A student who graduates with a program GPA of 3.76 – 4.00 is designated as a “Highest Honors Graduate.”

Graduation Distinction

A student who graduates with a total GPA of 3.50 or higher for all courses completed at Harrison College is a graduate of distinction and will be recognized as such in official publications and at graduation. A student who graduates with an overall GPA of 3.50 – 3.75 is recognized as a “Graduate of Distinction.” A student who graduates with an overall GPA of 3.76 – 4.00 is recognized as a “Graduate of Highest Distinction.”

Common courses attempted in other programs of study will be associated to each program of study and will be included in the program GPA calculations when determining graduation honors and graduate distinction for students who change programs after July 15, 2011.

Graduation Requirements

Before a Harrison College student is considered a graduate, the student must submit a completed application for graduation. The application is available from the registrar or dean and must be submitted to the registrar or dean no later than the end of Week 3 of the quarter the student expects to graduate.

In order to graduate from a program of study, a student must:

  • Achieve a minimum cumulative GPA of 2.00. Students enrolled in the Associate Degree in Nursing Program must achieve a minimum cumulative GPA of 2.50.
  • Satisfactorily complete all core subjects and pass all other courses in the program.
  • Fulfill all financial obligations to the College.
  • Complete all required graduate interviews and/or surveys with Financial Aid, Career Services, Dean and/or Campus President.

A student may also be required to successfully complete CD 1000 to meet the graduation requirements of a program of study. Successful completion requires earning a grade of 73% or higher in the course.

Nursing students must also complete a Clinical Review and complete a NCLEX review course, both offered by Harrison College, to be considered a graduate of Harrison College.

Hybrid Courses

A hybrid (also known as blended) section of a course combines online learning through the learning management system with regularly scheduled on-campus class meetings. A student enrolled in a hybrid course is expected to regularly attend scheduled face-to-face class meetings on campus and participate by completing assigned coursework through the learning management system each week.

Online Learning

Many courses are delivered online through the Internet via a learning management system (LMS). The course descriptions section of this catalog identifies courses that are usually offered online. Campuses may offer these courses fully on campus or as a hybrid (also known as blended) course should there be a sufficient number of students who are available and wish to take the course in those formats during a term in which the course is scheduled to be offered.

Within each online course available through the LMS, students will access weekly activities and assignments, inbox (mail), course resources and grades. Course announcements are posted by instructors, which alert students to important course messages, introduce them to new topics and remind them of upcoming due dates for assignments. Students are required to perform various academically related activities within their course, such as:

  1. Submitting assignment documents.
  2. Posting feedback to discussion questions and replying to classmates’ responses. Students usually need to respond to the initial question by Wednesday and then post replies to at least two other students by Sunday of each week. Most discussions will require each student to post a submission before having access to other student’s posts.
  3. Using a webcam to record and submit presentations, speeches, etc.
  4. Viewing videos and other dynamic lesson presentations.
  5. Taking assessments such as quizzes, tests or exams.

A list of programs fully offered in the online format may be found in the “Distance Education Program Availability by State” table in this Catalog. These programs may be completed in their entirety online.

Faculty/Student Interaction

Faculty members facilitating online or blended courses must, at a minimum, engage with students in discussions five days per week. Every effort is made to rotate the responses to peer posts so that each student has the benefit of continued dialog between their peers and their faculty member.

Faculty members teaching in a blended modality may substitute (or unpublish) discussion boards for face-to-face classroom content as documented in the lesson plan. Discussions must be facilitated online in the LMS during the weeks where there are no face-to-face class sessions.

Refresher Courses

Each graduate is entitled to lifetime refresher courses to review knowledge and skills in courses previously taken. Other students who have applied for reentry or who have already reentered may audit selected courses with the permission of the dean.

Refresher courses are limited by the availability of classes and are limited to courses that are essentially the same as those originally taken by the student requesting a refresher course. Courses that have been significantly modified and updated to utilize current technology are considered new courses that are ineligible to be taken as a refresher. Appropriate fees will be assessed as determined by the campus president.

Any student auditing a course must have met all course prerequisites. Students are required to attend and meet attendance requirements, as well as all course objectives, assignments, tests and other requirements needed to have satisfactorily met the course requirements. No grade will be posted to the permanent record for audited courses.

Any nursing student auditing a required course that does not meet the course requirements will be withdrawn from the nursing program.

Satisfactory Academic Progress (SAP)

Satisfactory Academic Progress (SAP) is determined by cumulative grade point average (GPA), Maximum Time Frame for Completion (MTFC) and successful credit-hour completion pace within a program of study. Financial aid probation, extended enrollment and dismissal actions are processed uniformly without regard to race, color, sex, religion, age, disability and national origin, as defined by law. Satisfactory Academic Progress is applicable to all students enrolled in a credentialed program. In the event a student disagrees with the application of these SAP standards, a written appeal may be filed with the dean. Students who fail to maintain the established SAP standards will be notified in writing by the dean or registrar.

Grade Point Average

A student must achieve a cumulative GPA of at least 2.00 while enrolled in a program of study in order to graduate from a program of study. A students GPA calculation excludes grades of ‘E’ (exempt); ‘S’ (satisfactory) and ‘U’ (unsatisfactory); ‘P’ (passing); withdrawals prior to the end of the week representing the 67 percent point of the term (‘W’); fundamental courses (courses numbered less than 1000); incompletes (‘I’); non-credit courses; the lower grade(s) for repeated courses; and grades in courses for which the student received transferred credit (‘CRT’), credit earned through examination (‘CRE’) or credit awarded based on a certification (‘CRC’). Common courses completed while enrolled in a different Harrison College program of study that apply to an additional program of study are included in the calculation of a student’s program GPA in the additional program of study. Courses completed while enrolled in a different Harrison College program of study that do not apply to the current program of study are not included in the GPA calculation of the current program of study.

Maximum Time Frame for Completion of a Program

The MTFC of a program of study is limited to 1.5 times the number of credit hours required for completion of the program, including required fundamental courses. The MTFC calculation includes all courses attempted while a student is enrolled in a program of study, as well as common courses completed while enrolled in a different Harrison College program of study and all awarded credit. Please see the Awarding of Credit section of this Catalog for specific policies related to such credit.

Courses completed while enrolled in a different Harrison College program of study that do not apply to the current program of study are not included in the MTFC calculation of the current program of study. Courses from which a student is exempt (‘E’) are not included in the MTFC calculation. Students will be dismissed from a program of study when it is determined that they will not be able to complete the program without exceeding the MTFC.

Credit-Hour Completion Pace

A student must successfully complete at least 66.67 percent of the credit hours attempted while enrolled in a program of study. The credit-hour completion pace for a program of study is determined by dividing the total number of credits that apply to the program of study that have been successfully completed by the total number of credits attempted or awarded that apply to the program of study.

All courses attempted by a student while enrolled in a program of study, including required fundamental courses and those courses for which a student does not receive financial aid, are included when determining the students credit-hour completion pace. The credit-hour completion pace calculation includes all attempted courses in a program of study, including withdrawals, incompletes, pass/fail courses and repeated courses, as well as required fundamental courses, common courses completed while enrolled in a different Harrison College program of study, transferred credits, credits earned through credit by examination or credits awarded based on a certification. Courses completed while enrolled in a different Harrison College program of study that do not apply to the current program of study are not included in the credit-hour completion pace calculation of the current program of study.

Awarded credits are included in the credit-hour completion pace calculation as both attempted and successfully completed. Courses from which a student is exempt (‘E’) are not included in the credit-hour completion pace calculation.

Review of Academic Standing

Satisfactory Academic Progress (SAP) is officially evaluated for students in programs requiring more than 40 quarter credit hours (1) at the end of each academic year, (2) whenever a student transfers to a new program of study and (3) whenever a student completes a term in which the student attended on financial aid probation (FAP) or extended enrollment (EE). A student enrolled in a program of study who is making SAP at an evaluation point will be considered to be making SAP until the student reaches the next evaluation point.

SAP is officially evaluated at the close of each quarter of attendance for students enrolled in a program of study requiring 40 or fewer quarter credit hours for completion as listed in the catalog program outline. SAP is also officially evaluated at the close of each term of attendance for students enrolled in a program of study offered through The Chef’s Academy.

The following chart identifies the evaluation points and the required qualitative and quantitative benchmarks that must be met to be considered making SAP:

Quarter Credit Hours in Program

Evaluation Point Required Pace Required GPA
Greater than 40 quarter credit hours End of first academic year 50% 1.50 CGPA
End of second and subsequent academic years 66.67% 2.00 CGPA
Less than or equal to 40 quarter credit hours End of first term 50% 1.50 CGPA
End of second term 50% 1.50 CGPA
End of third term 50% 1.50 CGPA
End of every term thereafter 66.67% 2.00 CGPA
All Programs of Study offered through The Chef’s Academy End of first term 50% 1.50 CGPA
End of second and subsequent terms 66.67% 2.00 CGPA

Veteran Affairs Students in the State of North Carolina

A period of financial aid probation should not last more than one term and continue receiving VA funding. In accordance with the standard NC SAA approval requirement, if the student fails to meet minimum requirements for two consecutive terms, including one term of probation, his/her enrollment to VA must be discontinued.

Financial Aid Probation

A student at an evaluation point whose cumulative GPA falls below the required qualitative measurement or whose credit-hour completion pace falls below the required quantitative measurement, must appeal to the dean in writing to remain in the students program of study on financial aid probation. In order to be approved, the appeal must describe the circumstances that contributed to current academic condition and a description of what has changed that will allow the student to regain good academic standing. A student for whom an appeal is approved by the dean will be placed on financial aid probation during the student’s next quarter of attendance in the program of study. A written academic plan will be developed that, if achieved, will allow the student to regain good academic standing.

Students may attend a maximum of three consecutive quarters on financial aid probation in a program of study. A period of suspension from a program of study does not reset the number of allowable consecutive quarters on financial aid probation. A student placed on financial aid probation following the submission of an accepted written appeal and the development of a written academic plan remains eligible for financial aid. Financial Aid is not inclusive of Veteran Affairs assistance in the State of North Carolina, as it relates to this policy.

At the end of each probationary quarter, the students MTFC, GPA and credit-hour completion pace in the program of study are calculated and reviewed. If the student is on a pace to complete the program in less than the MTFC, has achieved a cumulative GPA required at that evaluation point and maintains a credit-hour completion pace required at that evaluation point, the student will have achieved SAP, will be removed from financial aid probation and will be eligible for financial aid.

In the event SAP is not attained at the end of the first probationary quarter, the student may be permitted to continue in a probationary status for up to two additional quarters, provided the student met the conditions of the academic plan agreed to at the beginning of the probationary quarter. A student must achieve a minimum quarterly GPA of 2.00 and a minimum quarterly pace of 66.67 percent while on financial aid probation to be eligible to attend the following term on financial aid probation. A student who does not meet the requirements of the academic plan during a probationary quarter will be suspended from the program of study for a minimum of one complete term. A student subject to suspension may appeal to attend in an extended enrollment status.

A student may be permanently suspended from the program of study if it is determined that the student will be unable to achieve SAP under the conditions of the policy. If a student is mathematically not able to earn the minimum education requirements in regard to CGPA, completion rate, or MTFC, the student is no longer eligible to receive Title IV funding.

A student suspended for failure to make SAP may petition the dean in writing to reenter the school following a suspension of at least one full quarter if it is possible for the student to regain SAP under the conditions of the policy. A student reentering a program following a suspension for failure to make SAP will be placed on financial aid probation and will be required to adhere to a new academic plan that, if followed, will allow the student to return to good academic standing as described above by the end of the probationary quarter. A student not meeting the requirements of the new academic plan or minimum completion GPA and credit-hour completion pace standards described above will be permanently suspended from the program of study.

Extended Enrollment

A student subject to a suspension for failure to make SAP may petition to remain enrolled in an extended enrollment status during a quarter from which the student would have been suspended. Enrollment in an extended enrollment status is permitted for a maximum of three consecutive quarters. A student in an extended enrollment status will be placed on an academic plan and will normally be required to retake previously failed courses or those from which the student has withdrawn and received a ‘W’, ‘WF’ or ‘WU’ grade. Normal tuition may be charged and the expectation is that the student will reach the cumulative GPA and credit-hour completion pace requirements to be considered making SAP at the end of the extended enrollment quarter(s). Students attending the first quarter in an extended enrollment status may only attend in an extended enrollment status for a second or third consecutive term if the student is able to regain the CGPA and credit hour completion pace required for good academic standing.

Students attending in an extended enrollment status are not eligible for financial aid. All credits attempted by a student attending a program in an extended enrollment status are included when determining SAP in the student’s program of study. A student who is dismissed from a program of study for failure to meet the MTFC requirements may appeal to the campus president to remain enrolled in extended enrollment in order to complete the program. Should the appeal be approved, the student will be permitted to complete his/her program of study without incurring additional charges. The College is under no obligation to approve such an appeal.

Academic Year Evaluations

A student who is not making SAP at the end of the student’s second or subsequent academic years in a program of study is not eligible to be placed on financial aid probation or for financial assistance and will be suspended from the program of study. For purposes of calculating SAP, an academic year is considered three calendar quarters of attendance in a program of study. A student with documented mitigating circumstances that have adversely impacted the student’s academic performance may submit a written appeal to remain enrolled on financial aid probation subject to the policies described above. A student subject to suspension at the close of the second or subsequent academic year may petition to attend for up to three consecutive quarters in extended enrollment subject to the requirements outlined previously in this section.

Harrison College defines mitigating or extenuating circumstances as follows:

  • Medical condition involving the student or a member of the student’s immediate family that require a doctor’s care;
  • Death of an immediate family member;
  • Required military service;
  • Other special circumstances not expected to hinder the student’s academic success in future quarters.

Academic Plans

A student eligible for financial aid probation or an extended enrollment must meet with the dean or dean’s designee to develop a written academic plan that, if successfully completed, will allow the student to return to good academic standing. A student attending on financial aid probation must adhere to the conditions of the academic plan in order regain good standing or to qualify for a second or third consecutive term of financial aid probation. At a minimum, the academic plan will require a student to earn at least a 2.00 GPA and at least a credit hour completion pace of at least 67 percent during the probationary term.

The academic plan may also designate specific required courses as well as academic performance required in those courses. The plan may also include specific attendance requirements and/or other conditions, such as participation in co-curricular activities, at the discretion of the dean.

A student must agree to the academic plan in writing before being placed on financial aid probation or in extended enrollment. A student who does not agree to the academic plan by the close of the second week of the term will be withdrawn or suspended from the students program of study. A student attending on financial aid probation who does not adhere to the requirements of the plan and who completes the quarter without having achieved the cumulative GPA and credit-hour completion pace requirements will be suspended from the program of study for a minimum of one complete quarter. The student may choose to attend in an extended enrollment status subject to the limitations outlined in this policy.

Change of Programs

For a student who changes programs or pursues additional degrees, the College will evaluate the students cumulative GPA and credit-hour completion pace following the students last quarter in the previous program of study, even if the student has not yet reached a formal evaluation point in that program of study. If the student is meeting the SAP standards required at the closest evaluation point, the student will begin the new program in good academic standing.

If the student is not meeting the SAP standards required at the closest evaluation point at the end of his/her last term in the previous program of study, the student must complete a written appeal as described above. If the appeal is approved by the dean, the student will be placed on financial aid probation during the students first quarter in the new program of study and must meet the academic performance standards specified in the student’s academic plan. Students who transfer from a program of study in which they are not making SAP are generally unable to reenter that program.

A student who is not making SAP may not transfer to a degree program offered through the same school of study that awards a higher credential than that offered in the student’s current program of study. A student may only transfer to a new program offered through the same school of study once while not making SAP. A student may transfer to a new program of study a maximum of two times while not making SAP at Harrison College.

Applicable transfer credits awarded based on coursework completed at other accredited postsecondary institutions, credits earned through examination and credits awarded for approved certifications awarded to the student in a previous program of study will be associated to the new program and will be included in the student’s credit-hour completion pace and MTFC calculations for the new program of study. For students who change programs after July 15, 2011, each attempt of a course included in the new program of study attempted by a student when previously enrolled in a different program of study will be associated to the new program of study and will be considered when calculating the GPA, MTFC and credit-hour completion pace in the new program of study. Students transferring to a new program of study may be required to repeat previously passed courses in order to meet the core course requirements of the new program of study.

Appeal Process

A student who wishes to appeal determination that he/she is not making SAP or is failing to meet standards as determined by the College due to extenuating circumstances, may submit a written appeal to the dean for review and resolution. The written appeal should include a detailed explanation and documentation of the following:

  1. Current academic standing of the student.
  2. Extenuating circumstances that led to the student’s current academic status.
  3. The students plan for achieving required minimum standards of satisfactory academic progress.

The dean will determine, through an academic evaluation, if the student has the desire and the academic ability to progress satisfactorily in the program. A student who successfully appeals may be reinstated for one quarter. During the reinstated quarter, the student will be placed on financial aid probation or in extended enrollment and subject to the requirements outlined previously. Otherwise, the student will be permanently dismissed from the program.

Transcripts

Official transcripts of a student’s academic record are released by the College upon written authorization by the student and submission of the transcript fee. Two business days are necessary to prepare a transcript including only courses taken after 1995. Three to five business days are necessary to prepare a transcript including courses taken through 1995. Transcripts are issued only when all financial obligations to the College have been met.

Students and former students may order transcripts electronically through the Harrison College website at:

If additional assistance is required, please contact the registrar.

Student records at Harrison College are maintained using a record management and database software. This software houses all academic and financial records for current and former students of the College. Hard copies of selected permanent records are maintained by the College as well.

Generally, a student’s academic records will be maintained for six (6) years after the student has graduated or the students last date of attendance. Transcripts are maintained permanently. Academic records for withdrawn and graduated students will be retained on the campus for one year from the students last date of attendance, after which the records will be stored offsite or converted to digital records.