Nov 16, 2018  
2017-2018 Catalog 
2017-2018 Catalog

Attendance and Withdrawals


Students are expected to attend all classes. Regular class attendance is critical to success as a student. Each student is expected to be cognizant of the attendance policy as well as each instructor’s policies regarding tardiness, leaving class early and the acceptance of coursework after the established due date.

Policy and procedure for any missed assignments, quizzes and/or exams will be determined separately by the faculty at each campus location. Each student is responsible for contacting the course instructor regarding coursework missed or not submitted on time due to an absence.

Attendance Policy

  1. Students are “present” when they attend class meeting(s) and when a student submits a graded assignment in online or hybrid (also known as blended) modality courses.
  2. If the student does not attend a class meeting, or if they do not submit a graded assignment within a week (Monday thru Sunday), they are considered “absent.”
  3. Harrison College does not distinguish between “excused” and “unexcused” absences.
  4. A student, who is not present in at least one class meeting of an individual course before 10AM on Thursday of week two of a 10-week, 11-week or 12-week term, or during the first eight calendar days of a 7-week term, will be unregistered from that individual course.
  5. A student who does not attend any of his/her courses for a period of 14 consecutive calendar days during a 10-week, 11-week or 12-week term, or for a period of ten consecutive calendar days during a 7-week term, will be administratively withdrawn from Harrison College.
  6. A student who is absent from more than 33 percent of the total scheduled class meetings of an individual course during a quarter may be administratively withdrawn from the course at the request of the course instructor with the approval of the dean.

Students, who are called to complete a required military obligation or those required for jury duty, must present a copy of their military orders or the jury duty summons to the Registrar or Dean prior to the first day of required service. Students called to such service and who present their orders or summons as required will not be withdrawn from class if they return on the scheduled date, as long as the scheduled return date does not extend the absence beyond a total of a period equal to three consecutive weeks. Students absent for up to three weeks due to required service will be permitted to make up all graded work without penalty. Individual faculty members will establish reasonable deadlines for make-up work. See the Military Withdraws section of this Catalog for further details.

Alternative Attendance Policies

The Nursing programs are governed by a different attendance policy supplementing the above. Please see the corresponding program handbook for details.

Appeals of Withdrawal from All Classes

A student who is withdrawn from all courses due to a violation of the attendance policy outlined in item five above may submit a written appeal for reinstatement to the Registrar or Dean. The appeal must explain and document extenuating circumstances behind the absenteeism no later than two business days for a 7-week term and three business days for all other terms after the student has violated the policy.

Harrison College defines mitigating or extenuating circumstances as follows:

  • Medical condition involving the student or a member of the student’s immediate family that require a doctor’s care;
  • Death of an immediate family member;
  • Required military service;
  • Other special circumstances not expected to hinder the student’s academic success in future quarters.

A student withdrawn from all courses due to consecutive days of non-attendance in all courses may be reinstated in a course only if the faculty member teaching the course approves the students appeal. The appeal process may not result in reinstatement to all courses as an instructor is not required to approve such an appeal. Only one appeal per student per course per term may be approved.

Add/Drop Period and Schedule Changes

A student may choose to add courses to his/her schedule only during the first ten calendar days of a 10-, 11- or 12-week term or during the first seven calendar days of a 7-week term. The addition of one or more courses may cause an increase in the student’s quarterly tuition charge and dropping a course could impact aid eligibility. Students wishing to add a course during the Add/Drop Period should contact the Registrar or Program Chair/Director, as well as speak with a Financial Aid Analyst.

A student must attend a class meeting of a course added during the Add/Drop period before the close of the third week of classes during a ten, eleven or twelve week term or before the end of the second week of classes during a seven week term in order to remain enrolled in the course. A student who adds a course during the Add/Drop period is responsible for contacting the course instructor in order to develop a plan for mastering course objectives and completing all coursework assigned to other students in that section of the course prior to the addition of the course.

Courses officially dropped during the Add/Drop period will not appear on the student’s transcript. The student will not be charged tuition for those courses. In order to officially drop a course, a student must submit a written request to the Registrar by the last day of the Add/Drop period as described above. Grades in dropped courses will be assigned based on the students last date of attendance (LDA) in the course.

Courses dropped in which the LDA is during second through the close of the week representing the 67 percent point of the quarter will appear on the students transcript with a grade of ‘W’. Any course dropped in which the students LDA is after the close of the week representing the 67 percent point of the quarter will appear on the students transcript with a grade of “WF.” Fundamental courses (those numbered less than 1000) dropped in which the students LDA is after the close of the week representing the 67 percent point of the quarter will appear on the students transcript with a grade of ‘WU’. Full-tuition will be charged for any individual courses dropped after the close of the Add/Drop period after having attended a class meeting of the course.

Students, who must withdraw from a course or a program of study, must notify the Registrar or designee. Official withdrawal paperwork will be sent to the student electronically providing information on tuition due, refunds and/or outstanding debts. Each student who withdraws from class will receive an appropriate grade as outlined above. Upon returning, the student will be required to repeat the course(s) and will be responsible for any additional expenses related to the course(s).

The College may cancel low enrollment sections or offer courses in only an online or hybrid (also known as blended) modality when an insufficient number of students register for a course during a quarter in which the course is scheduled to be offered.

Students considering withdrawal from any course should discuss any concerns with a member of the College staff before making that decision. The College is often able to provide assistance that enables students to remain enrolled.

Reentry of Discontinued Students

If a student withdraws on their own or are withdrawn by the College and want to return, they have the opportunity to immediately re-enter into an upcoming term as long as they meet the following criteria.

Students who have exhausted the first opportunity to re-enter and wish to re-enter again (second time and forward) must wait two quarters in between each re-entry. An exception to this policy can be made by the Campus President. A student who wishes to re-enter must contact their Program Chair/Director or Admissions Representative and will be asked to meet with their Dean or Program Chair/Director to review their academic standing.

Criteria Considerations:

  • Application for reentry must be completed.
    • Student must meet the admission criteria at the time of reenty.
    • Student must enroll in the newest program version of the program.
  • If the student has an outstanding balance, s/he must agree to one of the options and the terms listed in the Harrison College Unpaid Balance Agreement.
  • Satisfactory Academic Progress (SAP) and financial standing must be reviewed prior to acceptance for return.
  • Additional coursework may be required as a result of changes in the curriculum.

The Nursing programs are governed by a different reentry policy supplementing the above. Please see the corresponding program handbook for details.

Leave of Absence

Active students may apply for a leave of absence (LOA). The student’s request must state the reason for the request. Students on LOA are not eligible for additional financial aid. The aggregate total days of leave may not exceed 180 days annually. These dates do not need to be consecutive. Financial aid for students who take off 60 or more consecutive dates may be impacted and students should consult with a Financial Aid Analyst prior to making this decision.

The student must apply for the LOA in advance, unless unforeseen circumstances prevent the student from doing so. The College may approve a LOA after the fact provided the student submits the Leave of Absence form and does not exceed two weeks from his/her last date of attendance. The student must provide documentation in support of the LOA to justify the request being submitted after the fact.

This policy does not supersede or replace the policies for withdrawal published elsewhere.

Title IV-eligible students granted a LOA, who fail to return may have serious consequences affecting their student loan repayment terms, including the expiration of the grace period. The College is obligated to advise the loan holder of changes in student status.

Students who wish to apply for a leave of absence should contact their campus Registrar or Dean. Steps for application include:

  1. A student must complete two full terms of enrollment (minimum of 16 credit hours attempted) prior to being eligible to request a LOA approval for students receiving federal financial aid.
  2. A student may apply at any time prior to the start of their next term. Requests will not be granted after the start of a term.
  3. The application must be in writing, signed and dated, and must state a reason for the leave. The College will provide the student its decision in writing, which may be via email, including the reason(s) for approval or denial. Any requests that are not approved will be considered withdrawn at that point unless the student decides to continue his or her coursework at that time.
  4. A student must report to the Registrar’s office by the date indicated on the Leave of Absence form. A student who fails to return to the College by the expected date will be considered to have  withdrawn from the College, and the student will therefore be responsible for any balance due. All refund policies will be applied, if applicable.s

A Leave of Absence may extend a student’s graduation date. Students on leave may not be able to maintain their course sequencing. If a student chooses to return from a leave earlier than originally scheduled, the student must complete a new award letter for the upcoming term. Students cannot return after a term has started.

Military Withdrawals

Harrison College is committed to assisting students who serve in the military. When a student serving in the military is informed of a deployment that will prevent the student from attending classes, the student should promptly contact the Dean to discuss possible options available to complete required coursework. A copy of the deployment orders may be required to document the military leave. If the College does not receive prior notice of required military leave, the student will be withdrawn from classes per the attendance policy.

Students on an approved military leave are not subject to an academic penalty. Students who must withdraw due to active military duty will be granted a military leave of absence from Harrison College. “Active duty” is defined as full-time enlistment in the active military service of the United States. This includes full-time training duty, annual training duty and active state duty for members of the National Guard. A military leave of absence will be granted while the student is serving on active duty and for one year after the conclusion of that service, provided the student is a member of the United States National Guard or other reserve component of the armed forces of the United States or a member of those armed forces in a retired status and is called to active duty. The student shall not suffer an academic penalty as a result of the leave of absence.

Military students who are forced to withdraw during a quarter will receive a grade of Withdrawal ‘W’ for the course. Military students who are required to withdraw after having attended during the final three weeks of a quarter may be request a grade of Incomplete ‘I’ in lieu of a ‘W’.

Grades of Incomplete ‘I’ may remain on a transcript for one year with the approval of the Dean for students on an approved and properly documented military Leave of Absence.

A student who has been granted a military leave of absence can request one of the following options:

  • Credit tuition and fee charges toward a subsequent academic term in an amount that is 100 percent of what the student paid the institution for the academic term in which the student withdrew.
  • Refund tuition and fees paid for the academic term, provided the student withdrew before Week Seven of the term. The refund shall equal 100 percent of the tuition and fee charges the student paid for the academic term. If the student withdrew after week 7 of the term, the student is ineligible for a refund of tuition and fee charges.

If requested by a student previously granted a military leave of absence, within one year of the students release from active duty, the College will restore the student to the academic status the student had attained prior to being called to active duty without loss of academic credits earned, scholarships and/or grants awarded prior to the commencement of active duty.

Return to Title IV for Withdrawn Students

For every student who withdraws during a term and who is receiving Title IV funds (Federal Pell Grant, FSEOG, Federal Subsidized Direct Stafford Loan, Federal Unsubsidized Direct Stafford Loan or Federal Direct PLUS Loan), a Title IV refund calculation will have to be completed.  Dependent upon the time of the student’s withdrawal, the school, or student, or both may be required to refund some or all of the federal Title IV funds received. A student “earns” federal financial aid in proportion to the time the student attends school, which is determined based on the last date of attendance. The federal financial aid to be returned or the “unearned” portion is based on the number days remaining in the payment period after attendance has been ceased. For example if a student attends 25% of the term or payment period, 75% of the federal financial aid will be refunded. As aid is “unearned”, tuition is also reduced. On the example provided previously, a 75% tuition reduction would be posted to the student’s ledger card.  Tuition reductions are calculated based on the week in which attendance was ceased. Please refer to the tuition adjustment policy to assist in determining tuition charges at the time of withdrawal.

If a student withdraws after completing 60% of the payment period or term, the student is able to retain all eligible aid.  Should not all aid have disbursed at this point, a post-withdrawal disbursement approval or denial request may be sent to the student.

In compliance with federal regulations, the financial aid office will perform the calculation and funds will be returned to the appropriate federal aid program within 45 days of the date it was determined the student withdrew. An evaluation will be done to determine if aid was eligible to be disbursed prior to the date of the withdrawal, but had not disbursed as of the last date of attendance. If the student meets the federal criteria for a post withdrawal disbursement, the student will be notified of his or her eligibility. If the eligibility is for a grant disbursement, the funds will be disbursed within 45 days of determining the student’s date of withdrawal. If the eligibility is for a loan, the student will be notified in the same timeframe but the student must also reply to the financial aid office within 14 days of the notification if he or she wishes to accept the post-withdrawal loan obligation. A post-withdrawal disbursement of any funds would first be applied toward any outstanding charges before any funds are returned in accordance with the student’s refund preference.

A student is considered an official withdraw when he/she requests to be withdrawn from school. The date of determination will be the date that the student makes the request to be withdrawn from school. The last date of attendance will be the date the student last participated in an academically related activity, which may include projects, clinical experience, or examinations, and will be considered the withdrawal date for Title IV purposes.

A student is considered an unofficial withdraw when he/she does not request to be withdrawn but violates an academic policy such as the attendance policy, code of ethics policy, or does not meet the Satisfactory Academic Progress Policy. The last date of attendance will be the date the student last participated in an academically related activity, which may include projects, clinical experience, or examinations, and will be considered the withdrawal date for Title IV purposes. If the student is considered to be an unofficial withdrawal after exceeding the attendance policy, the date of determination cannot exceed 14 days from the last date of attendance, assuming the student does not complete the payment period.

Return of Title IV Federal Financial Aid

After the amount of unearned federal aid is calculated, Harrison College’s repayment responsibility is the lesser of that amount of unearned institutional charges, which includes tuition and program fees for the student’s respective program for the term in which attendance ceased. The school satisfies its responsibility by repaying funds in the student’s packaging in the following order:

  1. Federal Unsubsidized Direct Stafford Loan
  2. Federal Subsidized Direct Stafford Loan
  3. Federal Direct PLUS Loan
  4. Pell Grant
  5. FSEOG
  6. Other Title IV Grant Funds

When Title IV funds are returned, the student borrower may owe a balance to the institution and/or the U.S. Department of Education. If a student fails to repay grant funds, he/she may be ineligible for future federal financial aid.